Completing your course at VU Sydney

Congratulations on completing your studies!

You can be proud, knowing that you’ve given it your all in your final unit. You have achieved a major life milestone and will soon become part of the Alumni community. Here you will find all the information you need to know to guide you through the completion of your course.

Eligibility for completing your course

You must satisfy all the requirements of your course to be assessed for course completion. You are eligible to graduate if:

you have completed and passed all assessment requirements for the course
your results for the entire course are officially published
you have no outstanding fees or fines
you have completed Unique Student Identifier (USI) verification.

Please make sure any payments of outstanding fees and USI verification are completed at least 5 business days before the results release date for a timely assessment of completion.

To pay any outstanding fees, please refer to our guide about paying through the student payment portal, ECA-VU MESHED HE.

How to pay your fees – VU Sydney & Brisbane (PDF, 304.86 KB)

To complete USI Verification, you can apply for a USI and submit it via MyVU.

Notice of Completion

Once you’ve completed your course, and you have successfully met all requirements to graduate, you will be assessed for a course completion.

When your course completion is approved, we will send the Notice of Completion to your email. It's important to check your personal details in MyVU to make sure that you have a current personal email address in case you forget to check your student email.

Our Assessments and Completions team will send you a Notice of Completion once you have satisfied all the requirements of your course. The processing of completions generally takes around 10 business days, but can vary.

Once you have received your Notice of Completion – your course is considered as completed.

If you have queries regarding Notice of Completion, please contact our Student Administration Team at [email protected] .

Graduation

There are no graduation ceremonies held at VU Sydney. You will be invited and encouraged to attend the Melbourne ceremonies, if convenient.

VU hosts two graduation ceremonies every year, in March and September respectively.

VU Sydney Students will be advised about the graduation ceremony by email, once you've completed your course requirements and are eligible to graduate.

You’ll receive an invitation approximately six weeks before the next graduation ceremonies, provided you have been issued a Notice of Completion. You can choose to attend a formal graduation ceremony, or collect your testamur (award/certificate) at your convenience. Refer to our Awards and Testamurs Procedure for more information.

If you have queries regarding graduation, please contact VUHQ .

When to expect your graduation ceremony

If you receive your notice of completion between 1 August—31 January, you will be invited to the March ceremony. If you receive your notice of completion between 1 February – 31 July, you will be invited to the September ceremony.

Invitation letters for family

You can request invitation letters for your family if they plan to attend from international locations. Invitations are provided by VU Melbourne.

Academic records

Once your award has been conferred, you will be able to access a digital copy of your testamur (award), and academic transcript (results) from My eQuals.

: A Testamur (known also as 'award') is the certificate you receive when you graduate.
If you attend a graduation ceremony, you'll receive a hard copy of testamur (certificate) at the ceremony and a link to a digital version afterwards. Information on collecting your testamur will be included in your 'invitation to graduate, email sent to you.
The link to a digital version of your testamur will be sent within 24 hours of your graduation to your personal email address. If you haven’t provided a personal email address, it will be sent to your VU email account.
Once you receive this email, you will be able to access a digital copy of your testamur from My eQuals.
Request a hard copy of your testamur if you graduate 'In Absentia'
If you opt to graduate without attending a ceremony, you can request to have your testamur posted to you by completing the request for awards and graduation form:
Australia Awards scholarships brochure (PDF, 442.06 KB)
If you need any help requesting your testamur, please contact VUHQ.
: An academic transcript is a true account of your Victoria University results. These transcripts are available in digital or hard copy format.
You will receive a complimentary digital version of your transcript after you graduate.
If you do not attend the graduation ceremony, you'll receive details of how to obtain your digital academic transcript when you receive your certificate in the post.
The link to the digital version of your academic transcript will be sent to your personal email address. If you haven’t provided a personal email address, then it will be sent to your VU email account .
Once you have received this email notification, you will be able to access a digital copy of your academic transcript from My eQuals.
How to purchase academic transcript prior to graduation or order a hard copy of your academic transcript
If you would like a hard copy of your transcript, you will need to purchase it. You must have paid all outstanding fees to be eligible to apply for your transcript.
If you would like a hard copy of your academic transcript after graduation or need a copy of your digital academic transcript before you graduate, you can order a copy for a small cost by sending the request for awards & graduation form as an attachment through AskVU.
Request for academic transcript or statement of attainment (AC01a) (PDF, 216.68 KB)
If paying by credit card, you must pay via the secure online payment system and submit the receipt with the payment form.
If you need help requesting your academic transcript, please contact VUHQ.

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